What it does
Six things this module handles, all posting into the same ledger as everything else.
Purchase orders
Orders with expected dates, partial receipt and a three-way match against bill and goods received.
Bill capture
Photograph or forward a bill; the AI drafts vendor, tax, HSN and lines for approval.
Approval flows
Thresholds by amount, vendor or ledger, with approvals possible from the phone.
Expense claims
Staff claims with receipts, policy limits and reimbursement in the next payout batch.
Payout batches
Pay many vendors in one file or one gateway batch, with per-bill allocation.
Input credit tracking
Eligible, ineligible and blocked credit separated at entry so 2B reconciliation is straightforward.
How it runs, start to finish
Raise a PO
Vendor, item, rate and expected date — with a budget check if you use one.
Goods in
Full or partial receipt updates stock and creates the liability to match.
Match and approve
Bill matched against PO and receipt; differences flagged rather than absorbed.
Batch the payout
Approved bills queued, paid together, and reconciled against the bank line.
Every action, as a posting
Nothing in this module is a standalone record. Each action writes a balanced journal you can inspect, drill into and lock.
- Purchase bill → expense or asset debited, input tax debited, vendor credited
- Debit note → reverses the bill with a linked reference
- Payout → vendor debited, bank credited, TDS payable recognised
- Expense claim → expense debited, employee payable credited
Works with
Modules that share this one’s data without a single export step.
Banking & reconciliation
Works from the same ledger, with no data handed between them.
Open moduleRelated moduleGST & tax compliance
Works from the same ledger, with no data handed between them.
Open moduleRelated moduleInventory & manufacturing
Works from the same ledger, with no data handed between them.
Open moduleSee purchases & payables running on your own data.
Send a month of documents and we will configure this module in a sandbox company before the call.